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Apply Online

Other Ways To Apply

Apply By Email
Email your Rental Application and Instructions form to

Apply By Fax
Fax your Rental Application and Instructions form to (703) 658-2248, Attention: Leasing Department.

Apply By Mail or Walk-in
Mail in or drop off the Rental Application and Instructions form and checks to our office: PROMAX Management Inc. Realtors | 7007 Kilworth Lane | Springfield, VA 22151.

Thank you for your interest in renting one of our homes. The application process takes 3 to 5 business days. For the quickest response, please follow these five steps below.

The Application Process

Step One: Prior to submitting your offer to rent, you and your Agent should perform a thorough inspection of the home. If you have any questions about the condition of the home or how it will be delivered, please do not hesitate to ask.

Step Two: Review the sample Deed of Lease. We suggest you familiarize yourself with the terms and conditions of the lease prior to submitting your offer.

Step Three: Submit the following so Promax can start the application process.

  1. A complete application with signatures from all parties.

  2. A non-refundable application fee of $55 for each adult listed on the application. The fee may be paid by personal check, money order, or certified funds, payable to Promax Management.

  3. An earnest money deposit that is equal to the first month’s rent payable to Promax Management. The earnest money deposit may be paid by personal check unless the proposed occupancy date is less than 15 days from the date of the application. If the proposed occupancy date is less than 15 days from the date of the application, the deposit must be by certified funds or cashier’s check payable to Promax Management.

  4. A copy of a government issued ID for all adults listed on the application.

  5. Proof of income by either a copy of your most recent paystub, offer of employment, LES for Military, or the last two years of tax returns if you are self-employed.

  6. A copy of your agent’s business card.

Step Four: Include any request for repairs and/or modifications to the home as a contingency on your application. Contingencies, if any, will be presented to the landlord for consideration. No representation, statement, or warranty, express or implied has been made by or on behalf of the landlord with respect to the condition of the premises. Unless otherwise agreed to in writing, the premises is leased in as-is condition.

Step Five: Your application will be presented to the landlord once the administrative process is complete. If approved by the landlord, Promax will notify you and/or your agent and provide you with the Deed of Lease. Within two business days, execute the Deed of Lease and return it to Promax Management. 

Once the lease is executed your earnest money will be deposited into an Escrow account and applied towards your security deposit. If the lease is not signed within two business days of notice of approval, your earnest money deposit will be returned in full and the property will be placed back on the market for rent.

Application Instructions

From: Ron Riddell, Broker

Dear Prospective Tenant:

We are very pleased that you are interested in leasing one of our homes.  In order for us to respond quickly to your application, it is essential that you fully complete the attached “Rental Application.”

As part of our prospective tenant review, we will order a credit history, we require verified income in the form of your three most recent paycheck stubs, an LES or a letter of intent to employ, and we will contact your present landlord for reference.  When the information you provide us with is accurate and thorough, we are able to respond to your rental offer usually within 3-5 business days.

Your application will not be considered complete unless 1).   A check equivalent to a month’s rent and marked “Earnest Money Deposit” is attached to the application along with a non-refundable fifty dollar ($50) application fee for each applicant.  Both checks should be made payable to PROMAX Management, Inc., and 2). This application instruction document needs initialed at the bottom and attached to the rental application.

If upon completing our various checks we find your application to be acceptable, we will notify you or your Agent.  Once approved, your “Earnest Money” check will be deposited. You will have two business days after notice of acceptance to execute the proposed lease with mutually agreed-to additional terms, if any.  You may also download a blank sample of our Deed of Lease for review.

Move-in Condition:  No representation, statement, or warranty, express or implied, has been made by or on behalf of the Landlord with respect to the condition of the Premises.  Unless otherwise agreed to in writing, the Premises are leased in “as-is” condition as of the beginning date of the Lease.

We will do our very best to deliver this home in good, clean condition prior to your move-in date. Additional time may be needed after your move-in date in order to complete this task.  

Insurance:  Proof of Tenant Liability Insurance is required to prior to occupancy.